Ignify provide a complete integrated solution with Microsoft Dynamics AX for property owners and real estate developers including financials, billing, lease and contract management, capital project management, property rentals and real estate sales. Microsoft Dynamics AX is an integrated, adaptable business management solution that helps you make business decisions with greater confidence. Microsoft Dynamics AX works like and with familiar Microsoft software.
The Property Management built to cater to the requirements and needs of today’s international property owners and real estate developers, Sea Ports, Marine Terminal Operations, and 3rd Party Logistics companies that run and maintain several warehouses
The average property management company typically runs several different software solutions to manage its business. Microsoft Dynamics AX for property management offers one fully integrated all in one system automating manual processes and eliminating duplication of information from one system to the other.
Achieve Faster ROI
Because Microsoft Dynamics AX is built on proven Microsoft products and technologies, your business can take advantage of existing IT investments such as Microsoft Office System™ applications and the Microsoft Windows Server System™.
Property Management is an administrative system for handling lease contracts on land and buildings e.g. open storage areas, parking lots, warehouses, store and office buildings and apartments. Calculate rental changes, services and fees for maintenance etc. as well as related payments. On the basis of entered information Microsoft Dynamics AX can automatically generate an invoice proposal which is used for the final invoicing.
The central component is the contract (lease agreement) with the related leases. The contract contains all information about the individual lease agreement and you can attach an unlimited number of leases to a contract. In the contract, information such as size, payment addresses, tasks (integrated to Outlook), status history, payment frequency and date control of lease changes can be attached. Sublease and lenders can be handled. Quotations can be created and managed from the contract. Furthermore it is possible to display statistics of the lease agreements.
The term "lease" is used in a broader sense, as it is possible to create an unlimited number of lease types, e.g. leases with or without building, apartment, office, shop, on account collections, deposits, etc. A lease is always created in connection with a contract (lease agreement). On the individual lease information (e.g. lease terms, conditions, regulations and prices) and functionality is attached and used e.g. as starting point for the automatic rent calculation.
The property data contain information on the individual property such as location, number of floors, number of units, total building and individual unit area, property tax, value assessment, property manager, history log, Google Maps and GIS integration etc. Inventory management for each unit is possible to control and mange e.g. furnished apartments. Property data is used when entering into contracts/leases and the maintenance of contracts. Services and tasks such as inspection, maintenance etc. can be attached to the property.
Utility Billing & Consumption
Utility consumption can be attached to the contract lease and can be handled both as full periodic payments and as “on-account” collections. Registration of actual meter readings compared to the on-account collections, creates the final settlement of the utility consumption.
Price Agreements and Pricing
Calculation of rentals and fees for customers, contracts and leases uses a comprehensive price/discount matrix setup. Automatic generation of recurring billing invoices and ability to create manual invoices. There is optional setup of payment frequency, starting period and collection cycle. It is possible to handle price adjustment of the price agreements and leases including index regulation e.g. CPI step-up. Simulation of rental revenue including available units can be handled and transferred to project forecast for an overall forecast.
Services and Fees
Service orders can be related to the property and the contract. The service can be tasks/jobs and fees for inspection, property management, maintenance, service on constructions etc. The tasks can automatically be transferred to Microsoft Outlook. Fees for services can be entered manually or generated automatically on the basis of registered service orders (a collection of fees and/or tasks) and invoiced. A service set is a number of predefined services with the possibility of attaching actual resources for use with a certain kind of contract, lease or task. Service sets can be attached to each individual property, unit, contract and lease.
Property Management utilizes resources which can include manpower, machines, trucks, tools etc. The resource functionality makes it possible to manage and plan the use of re-sources in the module needed for inspections, handling, maintenance etc. Resource handling makes it possible to define, maintain and display usage of resources needed for inspections, handling, maintenance etc. An unlimited number of resource types are supported.
Lease and Project Follow-Up
All contracts and tasks can be attached to a specific project. Projects can represent a building, a group of leases, a customer or whatever one wishes to define as such. Properties, contracts and services can be attached to a specific project. Forecast and actual figures can be transferred to the project. All cost, revenue and activities can be attached to a project with full budgeting and cash flow analytics.
Microsoft Dynamics AX provides powerful out of the box functionality for Real Estate and Property Management
Benefits of Using Microsoft Dynamics AX
- Resource Handling
- Warehouse Management
- Automated Billing with ability to override
- Service Orders and Fees
- Resource Planning
- Utility Consumption and Billing
- Task and Activity Management
- Fully Integrated System
- Optimized Processes
- Higher Automation with reminders/ alerts
- Increased Reliability
- Optimized Resource Management
- Fast ROI
Automatic Rent Calculation
Rent calculation (invoice proposal) can be generated automatically. Depending on the parameter setup and approval procedures, single or multiple invoices can be generated by a single keystroke. The calculation also includes rent increase during the period, retrospective changes in agreements, payment frequency and on account payment/prepayments.
Mass Approval and Invoicing
After generating the leases for invoicing it is possible to perform single or mass approval and transfer the proposal to project to do the final invoicing.
Documents can be created on the basis of pre-defined Microsoft Word templates and information from Dynamics AX. The documents are saved with references to the actual property, contract and customer etc. and therefore always easily accessible. The document management functionality can also be used to attach documents and files, e.g. contracts and building/unit plans.
Warehouse Management gives you the flexibility to manage e.g. your inventory of furnishings, machines and equipment in buildings, offices, common areas and apartments according to your needs. The solution exchanges information with many other functional areas in the solution including Trade and Finance, to help ensure a high degree of synergy between logistics and other key areas of your business.
Microsoft Dynamics AX includes functionality for handling access control including access id, contact information and handling of people coming in and out of the property. Access history is stored.
Ability to record sale contracts and setup milestones for payments including initial deposits, final sales. Record and track activities related to the sale including viewing of property, inspection, appraisals, check lists and final handover.
Damage to properties and injuries to persons can be attached to properties and contracts. Information about the damage e.g. cause, amount, witnesses, description etc.
Insurance policies can be attached to properties and contracts.
Management reporting is an important task in today’s business. Microsoft Dynamics AX supports standard integration to SQL Reporting services, the Microsoft Dynamics AX reporting wizard and Microsoft Dynamics AX Business Analysis cubes. Business Analysis helps provide the power needed to quickly transform business data from Microsoft Dynamics AX into knowledge and strategic action. It is possible to analyze productivity and profitability across the entire business operation and to generate performance scorecards, or obtain instant reports and rollups.
Advanced financials enables flexible financial functionality for the Property Management industry including multiple entities and business models. You can streamline head office functions with intercompany and consolidation tools whilst providing only the functionality required for other operations. Functions including General Ledger, Budgeting, Receivables, Payables, Banking with Cash Flow Forecasting and Electronic Integration, Fixed Assets and HR with Payroll forms a fully integrated solution that enables a mix of both individual and multi company operations.
Locally supported by Microsoft Dynamics AX experts, with second level support by experienced employees.